How to Obtain Documents from Registration Offices in Azerbaijan: Step-by-Step Guide
In Azerbaijan, obtaining official documents from registration offices requires compliance with legal procedures. This blog provides detailed information about the services offered by registration offices, the required documents, and the application process. If you ever need these services, this guide will help you navigate the process smoothly.
Services Provided by Registration Offices
Registration offices in Azerbaijan operate under the Family Code, Civil Code, and regulations set by the Cabinet of Ministers. They offer the following services:
- Birth registration and issuance of birth certificates
- Marriage registration and issuance of marriage certificates
- Divorce registration
- Death registration
- Name, surname, and patronymic (father’s name) change
- Paternity recognition
- Registration of other civil-legal facts
Required Documents for Obtaining Certificates
Each service requires specific documents. Below are the key documents needed for common procedures:
1. Birth Certificate Application
- Medical certificate of birth
- Parents’ ID cards
- Parents’ marriage certificate (if applicable)
- The birth must be registered within one month of the child’s birth
2. Marriage Certificate Application
- ID cards of both partners
- Joint marriage application (as per Article 176 of the Family Code)
- Medical certificates of both partners
- State fee: 10-15 AZN
3. Divorce Registration
- Marriage certificate
- ID cards of both partners
- Court decision on divorce (if applicable)
- State fee: 15-50 AZN
Processing Time and Application Procedure
The processing time depends on the type of service:
- Birth certificate: 1-3 days
- Marriage registration: After one month
- Divorce registration: 1-3 months
Applications can be submitted at ASAN Service centers or directly at registration offices.
Online Services and E-Applications
Some registration services are available online through the e-gov.az and asan.gov.az portals. You can:
- Obtain a copy of a birth certificate
- Get an electronic version of a marriage certificate
- Track application status
Legal Requirements and Penalties
State fees for registration services are regulated by the Law on State Fees of Azerbaijan. Failure to obtain documents on time may result in fines ranging from 30 to 50 AZN.
Reissuance of Civil Status Certificates
According to the decision of the Cabinet of Ministers, individuals can request a duplicate of civil status documents (birth, marriage, divorce, death certificates) from registration offices or the Civil Status Registry Service.
To request a duplicate certificate, the application must include:
- Full name of the applicant
- Address
- Full name of the person for whom the certificate is requested
- Type of certificate required
- Information about the registration office and date of the original registration
Important Notes:
- Parents deprived of parental rights cannot obtain a duplicate of their child’s birth certificate.
- Death certificates can only be issued to the deceased person’s relatives.
- If necessary, a former spouse may request an official confirmation of marriage or divorce.
- Duplicate certificates are processed within 7 days and sent by registered mail.
Conclusion
Obtaining official documents from registration offices in Azerbaijan requires following legal procedures correctly. Before applying, it is essential to check the required documents to avoid delays. Our legal experts can help you with the process, saving you time and money.
Need legal assistance? Contact us today!
Related services:
- Apostille Services in Azerbaijan – https://apostille.az/azerbaijan-apostille-services/
- Archive Services in Azerbaijan – https://apostille.az/archive-services/
- Legalization Services in Azerbaijan – https://apostille.az/legalisation-services/
- Recovering Lost and Damaged Documents – https://apostille.az/recovering-documents/
